Registration Guidelines
All participants must Create an Account and register via the Online Registration Form. Please read the instructions below carefully. Please also consider using a personal email account if your work email is connected to a medical institute with high security and privacy settings as the email may be transferred to junk folders.
Each participant will receive a registration number by email after submitting the Online Registration Form. The preferred method of payment is by online card payment. As for payments completed by bank transfer, please proceed with the payment transfer only after receiving your registration number. Payment by bank transfer must include the registration number and participant’s name in the payment details.
All registration deadlines are based on the end of the global day for the date noted. Please make sure to pay your registration fee before the deadline applicable for the selected registration type. If your payment is not received in due time, the latter fee will be automatically applied.
Contact Information
For any questions you may have relating to registration, please do not hesitate to contact the Congress Secretariat at registration@midwives2026.org.
The congress is in-person only. There is no registration option for a remote participation.
Registration Fees
From 14 June 2023 - until 22 July 2024
from 23 July 2024 - until 25 March 2025
from 26 March 2025 - 3 March 2026
from 4 March 2026 - until 26 May 2026
from 27 May until 18 June 2026
*Midwife and non-midwife participant
**By Income – List of Low/Low-Middle/Upper-Middle Income Economies https://wellcome.org/grant-funding/guidance/low-and-middle-income-countries
***The qualifying period for a Newly Qualified Midwife is up to 5 years after qualification at the time of registration. A copy of the certification document including the date of qualification will need to be provided during the registration process.
“****A Student Midwife is defined as a person pursuing a recognized programme of study leading to a qualification as a midwife, approved by the regulatory authority in the country,
in line with the ICM definition of a midwife. The name of the training institution or college attended is required with the study stage. Proof of student midwife status will be required during the registration. ”
The above fee includes a local VAT of 23% .
Unpaid or partially paid registration will not be considered valid until fully paid. All registration deadlines are applicable considering the local time (CET/CEST).
Cancellation / Refund policy
Cancellation by Participants
All cancellations must be notified in writing (by email) to the Congress Management Secretariat. The registration fees will be reimbursed in accordance with the following cancellation policy:
Cancellation of Registration
- Until 31 December 2025 – a 50 EUR administrative fee will be deducted from all refunds.
- From 1 January 2026 until 10 March 2026 – a 50% cancellation fee will be applied.
- From 11 March 2026 until 13 April 2026 – a 70% cancellation fee will be applied.
- From 14 April 2026 no refunds will be processed.
- It is possible to change the name/contact of the registered participant for an administrative fee of 20 EUR.
Cancellation of Other Bookable Items
- Until 13 April 2026 – a 20 EUR administrative fee will be deducted from all refunds.
- From 14 April 2026 – no refund can be processed.
Cancellation of Congress
- In the event of the Congress cancellation a full registration refund will be applicable.
Registration Fees Include
- Admission to all Scientific Sessions and the Exhibition
- Congress Programme Book
- Abstract Book Download
- Congress bag
- Hospitality package (Coffee Breaks and Lunches, Welcome Reception, Opening Ceremony)
Confirmation
Each participant will receive a registration overview and email notification confirming receipt of payment. To view the status of your payment, click here Online Registration Form.
Payment Details
All fees are to be paid in Euros (EUR) free of all bank charges. However, please confirm with your bank as to any possible charges from their side.
Registration fees are collected by CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic on behalf of ICM 2026.
Online Payment by Credit/Debit Card
The preferred method of payment is payment by card online via our secure payment gateway:
Saferpay – Payment Solution by SIX Payment Services.
Online payments service provider – Saferpay.
Accepted Credit / Debit Cards
- Visa
- Visa Electron
- Mastercard
- American Express
In the unlikely event of a rejected on-line credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.
The accepted Currency is Euros (EUR) only.
By Bank Transfer
To ensure your registration is valid, please make sure that any payment made by transfer is free of all bank fees and transfer charges. Please also ensure that the registered participant’s name and Registration Number are clearly stated in the bank transfer. Payments received without such details (Name, Registration Number) cannot be easily identified and may not be valid.
Payment by bank transfer is available until 26 May 2026. After this date, all payments can only be done by credit/debit card.
Beneficiary – CZECH-IN s.r.o.
Beneficiary address – 5. května 65, CZ-14021 Prague 4, Czech Republic
Bank – KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic
Account number – 51-0903490207/0100 (EUR)
IBAN – CZ5901000000510903490207 (EUR)
SWIFT/BIC – KOMBCZPPXXX
PAYMENT REFERENCE – Name, Surname, and Registration number
Final Invoice
- The final invoice will be available for download in the Online Portal three weeks after the registration has been paid in full.
- The final invoice will be issued based on the details provided during the registration process (step Contact/Invoice details)
- Any change of such details (name, address, VAT number, etc.) is possible only within 3 days from the date of registering and is subject to a 20 EUR administrative fee.
Contact Information
For any questions you may have relating to registration please do not hesitate to contact the Congress Management Secretariat at registration@midwives2026.org
Insurance
The registration fee does not include the participant’s insurance against accidents, sickness, cancellation, theft, property damage, or loss. Participants are advised to take out adequate personal insurance. ICM shall not be liable for any direct or indirect, incidental, consequential, punitive, or exemplary damages, losses, expenditures, or any other inconveniences or costs due to circumstances incurred by participants.
Cancellation or Modification of the Congress Due to Force Majeure
In the event of a force majeure situation, the International Confederation of Midwives, (ICM) reserves the right to alter or cancel the Congress without prior notice, including any change of the date, time, venue, and/or circumstances of the Congress, in particular, ICM reserves the right to cancel the Congress in full. Any occurrence of a force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of ICM which prevents or impedes the realization of the Congress. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, pandemic plague, or other epidemics such as SARS, MERS, COVID-19, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disasters, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. ICM shall not be liable for any direct or indirect, incidental or consequential, punitive or exemplary damages, losses, expenditures, or any other inconveniences or costs caused or initiated by such modification or cancellation of the Congress.
Applicable Law and Jurisdiction
Registration for the Congress and any and all disputes that may arise are governed by the laws of The Netherlands. The participant agrees that any and all legal disputes are to be adjudicated by the appropriate Court in The Netherlands.
Data Privacy and Security
The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.
We take your privacy very seriously and to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.
After creating your user account in our system, you can manage your information, and protect your privacy and security via our Online Portal which is fully GDPR compliant.
Feel free to contact us with any questions regarding the Privacy Policy, Data Protection, and GDPR in general email by or phone at +420 296 219 600